How to become a Inventory and Supply Officer

Inventory and supply officers receive and dispatch goods, manage stock levels and record stock movement.

Personal requirements of a Inventory and Supply Officer

  • Enjoy clerical and administrative activities
  • Good planning and numeracy skills
  • A methodical approach to work
  • Good communication skills
  • Aptitude for working with computer systems
  • Able to pay attention to detail

Education & Training for a Inventory and Supply Officer

You can work as an inventory and supply officer without formal qualifications. You will probably get some informal training on the job. Entry to this occupation may be improved if you have qualifications. You may like to consider a VET qualification in business, purchasing or transport and logistics. As subjects and prerequisites can vary between institutions, you should contact your chosen institution for further information. You can also become an inventory and supply officer through a traineeship in Purchasing or Logistics. Entry requirements may vary, but employers generally require Year 10. For more details, see Section 2. Ask your career adviser about the possibility of starting some of this training in school.

Duties & Tasks of a Inventory and Supply Officer

Inventory and supply officers may perform the following tasks:

  • prepare purchase orders
  • receive, store and issue goods
  • manage stock levels and distribute supplies from stock
  • maintain stock records using manual or computerised systems
  • prepare inventories
  • be responsible for and check supply invoices against purchase orders
  • prepare reports on adjustments to inventories, spoilt or damaged stock and changes in stock location
  • find sources of supply and obtain quotes from suppliers
  • price incoming goods, estimate the cost of requisitions or value of stock and store articles
  • coordinate purchasing, warehousing and inventory functions
  • get rid of surplus assets and obsolete stock.

Working conditions for a Inventory and Supply Officer

Inventory officers normally manage the level of stock held by a company, while supply officers (a more senior position in large companies) are usually responsible for the coordination of purchasing, warehousing and inventory functions.

Employment Opportunities for a Inventory and Supply Officer

Inventory and supply officers are employed in hospitals and government agencies, and in construction, defence, manufacturing, mining, service, transport, wholesale and retail firms. Increased use of computers and automation in inventory and stores management has affected the nature of inventory and supply work, with many businesses moving towards a single, automated warehousing operation focusing on just-in-time delivery, rather than a number of smaller stores that maintain large amounts of stock.


Purchasing Officer

A purchasing officer plans and schedules the delivery of goods and services for industrial, commercial or government establishments. They contact suppliers to obtain information on price, quality and delivery capabilities for the goods or services required, and meet with sales representatives from the various suppliers to compare their products and companies.

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