Records officers are responsible for the creation, storage, retrieval and disposal of all recorded information about an organisationâ€™s activities. Information can come in many formats, such as digital, photographic, film or paper. This information contributes to what is often called the â€˜corporate memoryâ€™ of the organisation, without which an organisation could not function properly or be held accountable for its actions.
To become a records officer, you usually have to complete a VET qualification in recordkeeping or information technology. You may also like to consider a VET qualification in government, business or business administration. As subjects and prerequisites can vary between institutions, you should contact your chosen institution for further information. You may be able to study through distance education. You can also become a records officer through a traineeship in recordkeeping. Entry requirements may vary, but employers generally require Year 10. Ask your career adviser about the possibility of starting some of this training in school. For full details, refer to the entries on the website at www.goodcareersguide.com.au or university handbooks.
Records officers may perform the following tasks:
Records officers must work closely with all staff members to make sure that the information systems of the organisation meet their needs and the organisation's objectives.
Records officers work in a variety of environments, including federal, state and territory government departments, local councils, commercial firms (such as banks and resource companies), churches and professional associations. It is possible for records officers to move between different organisations and industries. Self-employment is possible, mainly through contract work in setting up new record systems and by advising firms on methods of improved record storage and retrieval. With experience, and sometimes further training, records officers may progress into team leader, coordinator and managerial roles.