Records officers are responsible for the creation, storage, retrieval and disposal of all recorded information about an organisation's activities. Information can come in many formats such as digital, photographic, film or paper. This information contributes to what is often called the 'corporate memory' of the organisation, without which an organisation could not function properly or be held accountable for its actions.
Duties & Tasks
Records officers may perform the following tasks:research and analyse the information needs of an organisation and develop procedures to meet those needs
undertake audits of information created and stored within the organisation
establish durations for which records are to be kept according to policy and legislative requirements
develop policies for the distribution and storage of records, including the incorporation of new information technologies into the organisation
create and maintain databases for the control and retrieval of information
provide support to meet regulatory, accountability and transparency requirements of organisations
interpret freedom of information, archives and records and privacy legislation as it governs access to organisation information.
Records officers must work closely with all staff members to make sure that the information systems of the organisation meet their needs and the organisation's objectives.
good planning and organisational skills
good problem-solving skills
good communication skills
able to work as part of a team
attention to detail.