How to become a Records Officer

Records officers are responsible for the creation, storage, retrieval and disposal of all recorded information about an organisation's activities. Information can come in many formats, such as digital, photographic, film or paper. This information contributes to what is often called the 'corporate memory' of the organisation, without which an organisation could not function properly or be held accountable for its actions.

Personal requirements of a Records Officer

  • Good planning and organisational skills
  • Good problem-solving skills
  • Good communication skills
  • Able to work as part of a team
  • Attention to detail

Education & Training for a Records Officer

To become a records officer, you usually have to complete a VET qualification. As subjects and prerequisites can vary between institutions, you should contact your chosen institution for further information. You may be able to study through distance education. You can also become a records officer through a traineeship. Entry requirements may vary, but employers generally require Year 10. For further details, visit

Avg. weekly wage:


Future growth:

very strong growth

Employment by state:

ACT 8.2%

NSW 23.4%

NT 2.8%

QLD 16.7%

SA 8.3%

TAS 2.2%

VIC 31.9%

WA 6.6%

Hours worked:




Gender split:

Male 22.7%

Female 77.3%

Education level:

Not completed Year 10: 0%

Not completed Year 12: 0%

Highest qualification is secondary school: 0%

Highest qualification is a Certificate 3 or 4: 14.6%

Highest qualification is a Diploma or Advanced Diploma: 22%

Highest qualification is a Bachelor degree: 30.5%

Highest qualification is a Postgraduate Diploma or Graduate Certificate: 32.9%

Age bracket:

Below 35 years: 22.4%

Above 35 years: 76.3%

*The data above is sourced from the Department of Employment’s Job Outlook website.

Additional Information
Records and Information Management Professionals Australasia is the professional organisation for records officers. Membership is available at various levels depending on qualifications and experience.
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