How to become a Word Processing Operator

Word processing operators type, edit and print documents, using computers with word processing software programmes and printers.

Personal requirements for a Word Processing Operator

  • Good command of the English language, particularly spelling
  • Good oral and written communication skills
  • Good concentration
  • Good organisational skills
  • Able to work independently
  • Aptitude for working with computers.

Duties & Tasks of a Word Processing Operator

Word processing operators may perform the following tasks:

  • Plan and set out the format required (such as page length and width, line spacing and style of typeface), for letters, business forms and other documents
  • Type and re-arrange information (such as highlighting parts of the text, moving paragraphs from one page to another and putting information into columns)
  • Transfer data from audio tapes into letters and reports
  • Set up mail merge functions to enable multiple letters to be personalised or directed to individuals in a number of locations
  • Make alterations to information already stored on a computer
  • Manage electronic documents and records
  • Print out letters, address labels and other documents
  • Perform clerical duties, such as filing, answering the phone and dispatching mail
  • Perform switchboard or reception duties.

Working conditions for a Word Processing Operator

In some offices, operators spend all or most of their time doing word processing work. They may work alone or in a group with other operators. It is standard practice for operators to take regular rest breaks in order to minimise the occurrence of repetitive strain injury (RSI) to their arms and hands.


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