Secretaries assist professionals, managers and executives by performing clerical and secretarial duties.
Duties & Tasks
Secretaries may perform the following tasks:screen telephone callersmake and record appointmentsoperate office equipment such as photocopiers, fax machines, switchboards and computersfile correspondence and other recordsreceive and process incoming and outgoing mailwrite letters and reports on behalf of the organisationstore and retrieve data on computerstalk to clientsprepare agendas or programmes for meetingsattend and take minutes of meetings, both in the office and at other locationsorganise business itineraries, travel arrangements, conferences, meetings and social functionshire and supervise staffmaintain budget and account recordspurchase office supplies.
The duties secretaries perform vary a great deal according to the size and type of organisation in which they work. Experienced secretaries may advance to positions of higher responsibility.
- good command of the English language, both written and spoken sound organisational and interpersonal skills able to work under pressure and meet deadlines able to work independently aptitude for working with computers neat personal appearance able to act with tact and discretion.