How to become a Events Coordinator

Events coordinators plan and organise special events, including parties, wedding receptions, product launches, banquets, meetings, conferences and conventions.

Personal requirements of a Events Coordinator

  • Enjoy working with people
  • Good organisational and time management skills
  • Attention to detail
  • Good interpersonal and supervisory skills
  • Good communication skills
  • Neat personal appearance
  • Able to negotiate, delegate and work under pressure

Education & Training for a Events Coordinator

You can work as an events coordinator without formal qualifications, but employers usually require Year 10. You will probably get some informal training on the job. Entry to this occupation may be improved if you have qualifications and/or experience in the tourism and hospitality industry. You may like to consider a VET qualification in events. As subjects and prerequisites can vary between institutions, you should contact your chosen institution for further information. You can also become an events coordinator through a traineeship in Events. Entry requirements may vary, but employers generally require Year 10. For more details, see Section 2. Ask your career adviser about the possibility of starting some of this training in school.

Duties & Tasks of a Events Coordinator

Events coordinators may perform the following tasks:

  • talk with clients about events and offer suggestions to ensure their requests can be met
  • negotiate the type and costs of services to be provided, in line with a budget
  • organise the venue and ensure that it is appropriately set up, with regard to seating and decor
  • consult with management to ensure adequate staff members are rostered for duty, and with catering staff to plan the menu
  • consult with service providers such as entertainers and transport companies
  • coordinate staff to ensure the program of events occurs on time (for example, speeches and the serving of food and refreshments)
  • oversee work by contractors and report on variations to work orders
  • find solutions to any problems that arise concerning services or programs provided
  • advise senior management on matters requiring their attention and implement their decisions
  • follow up with clients to arrange payment and, after the event, to evaluate the service provided
  • collect and analyse data on projects undertaken, and report on project outcomes.

Working conditions for a Events Coordinator

Depending on the size of the establishment, events coordinators may work independently or as part of a team. They often work irregular hours, and on weekends and public holidays.

Employment Opportunities for a Events Coordinator

Events coordinators work in large hotels, function and conference centres, community centres and tourist resorts. There are also opportunities for self-employment. Events coordinators may specialise in particular kinds of events such as weddings. Employment prospects depend on the number, size and frequency of special events.

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