Events coordinators plan and organise special events, including parties, wedding receptions, product launches, banquets, meetings, conferences and conventions.
Duties & Tasks
Events coordinators may perform the following tasks:talk with clients about events and offer suggestions to ensure their requests can be metnegotiate the type and costs of services to be provided, in line with a budgetorganise the venue and ensure that it is appropriately set up, with regard to seating and decorconsult with management to ensure adequate staff members are rostered for duty, and with catering staff to plan the menuconsult with service providers such as entertainers and transport companiescoordinate staff to ensure the programme of events occurs on time (for example, speeches and the serving of food and refreshments)oversee work by contractors and report on variations to work ordersfind solutions to any problems that arise concerning services or programmes providedadvise senior management on matters requiring their attention and implement their decisionsfollow up with clients to arrange payment and, after the event, to evaluate the service providedcollect and analyse data on projects undertaken, and report on project outcomes.
Depending on the size of the establishment, events coordinators may work independently or as part of a team. They often work irregular hours, and on weekends and public holidays.
- enjoy working with people good organisational and time management skills attention to detail good interpersonal and supervisory skills good communication skills neat personal appearance comfortable working with computers able to negotiate, delegate and work under pressure.