How to become a Hotel and Motel Front Office Attendant

Hotel and motel front office attendants look after the needs of guests on arrival and during their stay in a hotel or motel.

Personal requirements of a Hotel and Motel Front Office Attendant

  • Enjoy working with people
  • Friendly, helpful and patient
  • Able to assist guests with a limited understanding of English
  • Good communication and interpersonal skills
  • Able to record information accurately
  • Able to work as a leader and as part of a team
  • Able to project a professional manner at all times
  • Flexible and resourceful
  • Able to stay calm in difficult situations

Education & Training for a Hotel and Motel Front Office Attendant

You can work as a hotel and motel front office attendant without formal qualifications. You will probably get some informal training on the job. You can also become a hotel and motel front office attendant through a traineeship in Hospitality. Entry requirements may vary, but employers generally require Year 10. For more details, see Section 2. Ask your career adviser about the possibility of starting some of this training in school.

Duties & Tasks of a Hotel and Motel Front Office Attendant

Hotel and motel front office attendants may perform the following tasks:

  • receive reservations for accommodation from clients, either in person, online or by telephone, fax or email
  • take guests’ details and allocate their rooms
  • talk to transport carriers (such as airlines, bus companies and rental car agencies) to make and confirm travel arrangements for guests
  • inform guests of the hotel/motel’s services and facilities, policies and procedures
  • provide tourist information to guests
  • make reservations for sightseeing tours, restaurants, the cinema and live entertainment
  • deal with enquiries and requests from guests
  • take messages for guests
  • finalise guests’ bills and issue receipts upon payment
  • arrange accommodation for guests travelling to other destinations
  • perform cashier duties and exchange foreign currency
  • place guests’ possessions in a safe if requested
  • coordinate the cleaning of guests’ personal laundry, shoe shining and room service deliveries
  • follow in-house procedures to help ensure the security of guests and employees
  • perform general secretarial duties, such as preparing correspondence and attending to a switchboard.

Working conditions for a Hotel and Motel Front Office Attendant

In a small or medium-sized hotel, all of the above duties may be carried out by one person. However, in an international-standard hotel, several attendants may be employed. Each attendant is allocated a set of specific duties to perform (for example, one may attend to guest reception, another may be responsible for the switchboard, while another works as an information officer). Hotel and motel front office attendants usually work shifts, including evenings, weekends and public holidays.

Employment Opportunities for a Hotel and Motel Front Office Attendant

Hotel and motel front office attendants are employed by hotels, motels, resorts, guesthouses and hostels throughout the country. They may work in privately owned hotels or motels, or in companies that operate a chain of establishments.

Specialisations:


Hotel and Motel Manager

A hotel and motel manager plans, supervises and controls the operations of a hotel or motel. They have a high level of contact with the public and may have to deal with difficult guests and be on call if major problems arise.

Additional Information
Experience in word processing and operating office machinery such as switchboards is desirable. The ability to speak a second language is an advantage if working in an international hotel.
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