How to become a Transport Administrator

Transport administrators plan, organise and control the operational activities of road, rail, air and water transport.

Personal requirements for a Transport Administrator

  • Good managerial and organisational skills
  • Able to work under pressure
  • Good communication skills

Education & Training for a Transport Administrator

To become a transport administrator you usually have to complete a traineeship. Entry requirements may vary, but employers generally require Year 10. You can also become a transport administrator through a VET qualification. As subjects and prerequisites can vary between institutions, you should contact your chosen institution for further information.Entry to this occupation may be improved if you have a business or commerce degree with a major in logistics, supply chain management or a related field. To get into these courses you usually need to gain your Senior Secondary Certificate of Education. Prerequisite subjects, or assumed knowledge, in one or more of English and mathematics are normally required. Universities have different prerequisites and some have flexible entry requirements or offer external study. Contact the institutions you are interested in for more information.

Duties & Tasks of a Transport Administrator

Transport administrators:

  • Coordinate transport and related staff
  • Devise or approve methods and procedures for operating freight and passenger services, time schedules and routes
  • Review passenger and freight rate structures (where these are not controlled by government agencies and transport associations)
  • Help develop transport operating policies.


  • Ensuring compliance with occupational health and safety regulations
  • Liaising with clients to determine requirements and providing customers with advice and information regarding vehicle type, purchase or hire rates and obligations and handling complaints
  • Coordinating activities associated with the arrival, departure, loading and unloading of trains
  • Ensuring goods are stored and transported in conditions that will maintain their quality
  • Arranging collection and delivery of vehicles and goods
  • Organising the purchase and maintenance of transport vehicles, equipment and fuel
  • Receiving orders and bookings, and planning and implementing transportation schedules
  • Maintaining business records and preparing operational statements and reports

Employment Opportunities for a Transport Administrator

Transport administrators are employed by major airlines, shipping companies, import and export firms, public transport authorities, large road transport firms, freight forwarders, courier services, and bus and coach operators. They may also work in consulting firms concerned with transport logistics or warehousing studies.


The transport administrator's role is becoming increasingly specialised and sophisticated. Transport administrators need a thorough understanding of the transport industry and knowledge of how the four principal types of transport interact. These are:

  • Road Transport which comprises passenger (bus, coach, taxi) transport provided by government agencies and private companies; goods transport provided by general carriers such as courier, taxi, truck and heavy haulage services; and the operations of large commercial enterprises that have delivery vehicles such as bakeries and food processors.
  • Rail Transport which comprises passenger transport in the metropolitan area, as well as passenger and goods transport provided in regional areas and interstate.
  • Air Transport which comprises passenger and goods transport provided by private, domestic and overseas airlines.
  • Sea Transport which comprises passenger and goods transport provided by local and overseas shipping companies.

Transport Administrator

Transport administrators plan, organise and control the operational activities of road, rail, air and water transport.

  • Average age
    Average age
    48 years
  • Future Growth
    Future Growth
  • Gender Share
    Gender Share
    18% female
  • Average full-time
    Average full-time
    49 hours
  • Weekly Pay
    Weekly Pay
  • Skill level rating
    Skill level rating
    High skill
  • Unemployment
    Lower unemployment
  • Full-Time Share
    Full-Time Share
    86% Full-Time
  • Employment Size
    Employment Size
    16,000 workers
  • Employment Size
    Employment by state
    ACT: 0.8%
    NSW: 30.0%
    NT: 0.9%
    QLD: 23.2%
    SA: 5.8%
    TAS: 1.9%
    VIC: 26.9%
    WA: 10.4%
  • Employment Size
    Age brackets
    15-19: 0.1%
    20-24: 1.5%
    25-34: 14.4%
    35-44: 22.5%
    45-54: 30%
    55-59: 13.8%
    60-64: 9.8%
    65 and Over: 7.9%
  • Employment Size
    Education level
    Advanced Diploma/Diploma: 10.9%
    Bachelor degree: 9.1%
    Below Year 10: 5.2%
    Certificate III/IV: 26.4%
    Post Graduate/Graduate Diploma or Graduate Certificate: 4%
    Year 10 and below: 24.2%
    Year 11: 6.5%
    Year 12: 18.9%
    Years 11 & 10: 23.3%
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